LIP IP 2021 coord

Friday 25 Jun 2021, 15:00 → 16:05 Europe/Lisbon

zoom

15:05 → 15:10 intro

today's focus on:
+ communication to students and supervisors
+ communication means: mailiong lists and slack
+ IT account and survey to students
+ pre-tutorials — format and contents
+ tutorials — format and content
+ workshop — format and date

coord site (internal)

general meeting

indico area (public)

progam site (public)

shared doc for planning

15:10 → 15:20 Project submission and registration

86 students confirmed [so far] (out of 98 offered)

     some additional students added [2nd phase] (e.g. to fill in project vacancies, to replace offers rejected)

     20 students remain unassigned

43 accounts requested [so far] (33 out of 54 projects replied; 2 messages sent to supervisor contacts)

     more requests expected   

     will be created by IT group next week

    ADMIN and espace

15:20 → 15:40 Announcement / outreach

supervisors list -- being updated

students list -- formed (with students who have confirmed so far)

slack -- need to be updated / shared

       add full list of supervisors

       add students

       create channels eg pre-tutorials, tutorials, loc, etc

       will be done 1st day of tutorials (admin not available before?)

 

messages to be sent to students:

- welcome/introduce program

- pre/tutorials + survey/registration

 

 

15:40 → 15:45 Tutorials week planning

pre-tutorial

tutorials

15:45 → 15:55 Mid-term activity planning

15:55 → 16:00 Final workshop planning

converged on sep 13-14

16:00 → 16:05 Student papers planning